EPICOR® BPMS FOR FINANCE TEAMS: AUTOMATING COMMON ACCOUNTING TASKS

Epicor® BPMs for Finance Teams: Automating Common Accounting Tasks

Epicor® BPMs for Finance Teams: Automating Common Accounting Tasks

Blog Article

Finance departments are under constant pressure to close books faster, eliminate errors, and ensure compliance—all while handling an ever-growing volume of transactions. In many organizations, these goals are hindered by manual checks, approval bottlenecks, and inconsistent data handling across modules.

Epicor® ERP offers a powerful tool to overcome these challenges: Business Process Management (BPM).

Epicor® BPMs allow finance teams to automate routine accounting tasks, enforce validation rules, and create proactive alerts without needing custom code. But to get real results, you need a structured, strategic approach—something Epicforce Tech specializes in delivering.

In this blog, we’ll explore how Epicor® BPMs can help automate and streamline finance operations, and how Epicforce Tech helps finance teams build robust, audit-ready, and performance-focused BPM logic.

Why Finance Teams Need Automation in Epicor®

Accounting processes rely on consistency, timing, and compliance. But common inefficiencies often get in the way:

  • Manual invoice approvals slow down payments

  • Missed validations cause ledger imbalances

  • Human error introduces reconciliation challenges

  • Delayed accruals disrupt reporting

  • Policy enforcement varies by user or department

These issues not only consume time—they also introduce financial risk.

Epicor® BPMs offer a solution. With properly configured BPM directives, you can:

  • Auto-approve low-risk invoices

  • Enforce chart of accounts validation

  • Trigger alerts for overdue payments

  • Block incorrect journal entries

  • Track changes to key financial fields

The key is knowing how to build BPMs that support financial workflows without over-complicating the system.

What Are Epicor® BPMs?

Epicor® BPMs are rule-based workflows that allow teams to automate decision-making, enforce policies, and manage data interactions across the ERP system. There are two primary types:

  • Method Directives: Trigger during specific system events (e.g., invoice posting, journal entry creation)

  • Data Directives: Trigger when data in specific tables is inserted, updated, or deleted

By combining these directives, finance teams can create logic that mirrors internal controls—automated, consistent, and traceable.

How Epicforce Tech Helps Finance Teams Automate with Epicor® BPMs

At Epicforce Tech, we help finance departments implement BPMs with a clear focus: reduce manual effort, eliminate errors, and improve audit-readiness. Here's how we approach finance BPM projects.

1. Financial Process Review and Gap Analysis

We begin by mapping your current finance processes across:

  • Accounts Payable

  • Accounts Receivable

  • General Ledger

  • Budgeting and Forecasting

  • Fixed Assets

Then, we identify:

  • Tasks that are performed manually but could be automated

  • Validation points prone to error

  • Delays in approvals or postings

  • Audit control weaknesses

This helps us prioritize where BPMs will provide the greatest value.

2. Designing Finance-Specific BPM Workflows

Epicforce Tech builds BPM logic tailored for accounting use cases such as:

  • Invoice approval routing based on amount, department, or vendor type

  • Blocked transactions if required GL fields are empty or incorrect

  • Alerts and escalations for overdue AR or unposted journals

  • Accrual reminders triggered by month-end processing

  • Auto-assignment of cost centers based on project codes or departments

We configure logic using Epicor®’s visual BPM designer, ensuring your team can review and manage the workflows with minimal technical effort.

3. Testing for Compliance and Performance

Finance workflows must be precise and auditable. That’s why we use:

  • Controlled sandbox testing

  • Transaction simulations using real accounting scenarios

  • Performance benchmarking to avoid slowdowns in high-volume processes

  • Exception handling tests to ensure no transaction is blocked incorrectly

This validation ensures your BPMs won’t just work—they’ll hold up under pressure.

4. Documentation and Internal Controls

Each BPM developed by Epicforce Tech is delivered with:

  • A clear description of business purpose

  • Visual logic flow diagrams

  • Role-based responsibility assignments

  • Version history for audit trails

  • Maintenance checklists for internal teams

This supports finance teams during audits, system reviews, and internal training.

Real-World Use Cases: Finance BPMs in Action

Invoice Auto-Approval Workflow

Challenge: Every invoice, regardless of value, required manual approval—slowing AP processing.

Solution: Epicforce Tech created a BPM that automatically approved invoices under $500 if the vendor was flagged as low-risk.

Result: 35% reduction in invoice processing time and fewer overdue payments.

Journal Entry Validation

Challenge: Journals were being posted with missing or incorrect segment values, causing reconciliation issues.

Solution: We developed a BPM to validate account structure and enforce mandatory fields before allowing posting.

Result: Data consistency improved significantly, and audit flags dropped by 60%.

Overdue AR Notification

Challenge: AR follow-ups were inconsistent due to missed aging reviews.

Solution: A BPM was implemented to trigger weekly notifications for accounts exceeding 45 days past due, routed to assigned collectors.

Result: Improved collection rate and better visibility into receivables risk.

Month-End Accrual Reminders

Challenge: Accrual entries were often delayed or missed during month-end close.

Solution: Epicforce Tech created a BPM that reminded accounting users when accrual entries were missing based on specific GL activity patterns.

Result: Closed books 1.5 days faster on average.

Long-Term Benefits of BPMs for Finance Teams

With Epicor® BPMs managed by Epicforce Tech, your finance department can achieve:

  • Faster transaction processing

  • Reduced manual effort and human error

  • Improved audit-readiness with traceable workflows

  • Greater consistency across departments

  • Enhanced compliance with internal and external controls

The cumulative impact? More accurate reporting, faster closes, and more time spent on analysis—not corrections.

Why Epicforce Tech?

Finance workflows are complex. They require more than technical knowledge—they need business insight, compliance understanding, and structured logic design.

Epicforce Tech offers:

  • Deep experience with Epicor® ERP in finance environments

  • A business-first approach to BPM design

  • Visual, no-code logic structures for easy maintenance

  • Pre-built financial workflow templates

  • Full documentation and team training post-deployment

Whether you need help automating approvals, enforcing validations, or improving reporting consistency, we bring the tools and expertise to make it happen.

Final Thoughts

Finance teams can’t afford inefficiencies, delays, or data inconsistencies—especially when modern ERP tools like Epicor® offer automation solutions built right in.

With Epicforce Tech, you can turn manual accounting tasks into automated workflows that are reliable, auditable, and aligned with your financial strategy.

Contact Epicforce Tech

Let’s take your finance processes from manual to modern.
Let’s build automation that actually supports your bottom line.

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